Is Apostille Done on Original Documents?

Is Apostille Done on Original Documents

When we move from our native country to a foreign country on a mission to find a job or study abroad, we need some documents. For instance, we need educational documents for education in a foreign country. On the other hand, to get a job in any foreign country, the employer asks for our study certificates, last or current company salary slip, experience letter, etc. 

Furthermore, there are other documents, such as a police clearance certificate (PCC), birth certificate, and medical certificate, which we need to shift from our native country to a foreign nation for work, study, business, or residence. 

But, there is a twist. We cannot use our legal documents in a foreign country without the stamps and signatures provided by some government authorities of our native nation. 

Apostille is an attestation done on our education, personal, and commercial documents.

In this blog, we have covered the following topics;

  1. Is Apostille Done on Original Documents or Photocopied Documents? 
  2. What is this Apostille? 
  3. Why is Apostille Important?
  4. What is the Procedure of Apostille?
  5. Countries Where Apostille is Compulsory

Is Apostille Done Only on Original Documents?

Three categories of documents need an apostille for use abroad, and they are:

  1. Educational documents, like your degree, diploma, school certificate, etc. 
  2. Personal documents, like your birth certificate, marriage certificate, medical test certificate, police clearance certificate, someone‚Äôs death certificate, etc. 
  3. Commercial documents are your invoice, letter of origin, the bill for international trade, business, etc.  

Traditionally, an apostille is a stamp and sticker placed on original documents related to the study and personal. But, in the case of commercial use, some commercial documents processed as copies can get an apostille for use in a foreign country. 

As per the instructions of the Ministry of External Affairs (MEA) of India, an apostille is the service only provided on the original or some duplicate documents. 

What is this Apostille? 

Apostille is a sticker and stamp generated by the Ministry of External Affairs (MEA) on our legal documents for use in the Hague Apostille Convention 1961 member countries. 

Now, what is the Hague Apostille Convention 1961?

There are two types of certificate attestation, the first one is embassy attestation, and the second one is MEA apostille. 

Embassy Attestation is the oldest confirmation of your document authentication done by the foreign country embassy where you are going for study or a job. 

On the other hand, an apostille is the attestation thoroughly done on documents copies or originals by the Ministry of External Affairs (MEA) of your native country. 

The embassy of a foreign country does not have a role in the procedure of the apostille. The embassy accepts your document along with the MEA apostille. 

We can define an apostille that the embassies trusting the MEA of your country have verified your original documents and commercial photocopied documents. So there is no need for the foreign embassy to check and attest your apostilled documents.

The Hague Apostille Convention 1961 is the act followed by some countries where apostilled documents have the same validity as attested documents. 

Why is Apostille Important?

Like from the start of the blog to this point, we are sharing that apostille is what you need for legal documents used in the Hague Apostille Convention country. Hence, there is no other reason for getting your educational, personal, or commercial documents apostilled.  

We need an apostille sticker and stamp on our original documents if we want to use them to study, do a job, do business, international trade, marriage, divorce, or do anything else in a foreign country. 

Do I need to apostille my documents to travel abroad? 

No, an apostille is not what you need to explore an apostille convention member country on a tourist visa. Attestation is only required to get a study, work, and residence visa. 

What is the Procedure of Apostille?

There are three documents for apostille – educational, personal, and commercial. But the state department that verifies educational, non-educational, and commercial certificates prior to the MEA is different.  

Here is the Procedure of Apostille. 

  1. Educational document verification is the responsibility of the State Human Resource Development Department (HRD). The HRD cross-checks and confirms the documents are authentic for further apostille procedure with its HRD attestation. After HRD, the MEA apostille the document to submit to the foreign authorities for study, job, or business. 
  2. Personal documents are thoroughly checked and attested by the State Home Department. Once the records received attestation from the State Home Department, the MEA places an MEA apostille stamp on each personal document and demonstrates them as authentic for use in a foreign country.
  3. The last is the commercial documents that the Chamber of Commerce verifies and attest prior to the MEA. After the Chamber of Commerce attestation, the certificates are carefully collected by the attestation agency expert and submitted to the MEA for MEA apostille. 

Yes, the apostille procedure includes only two simple steps, state attestation, and MEA apostille. The apostille procedure is easier than the general certificate attestation. 

Countries Where Apostille is Compulsory 

The following are the member countries of the Hague Apostille Convention 1961, where the apostille certificate is usable and accepted. 

A

Albania

Andorra

Antigua and Barbuda

Argentina

Armenia

Australia

Austria

Azerbaijan

B

Bahamas

Bahrain

Barbados

Belarus

Belgium

Belize

Bolivia

Bosnia and Herzegovina

Botswana

Brazil

Brunei Darussalam

Bulgaria

Burundi

C

Cape Verde

Chile

China (Hong Kong)

China (Macao)

Colombia

Cook Islands

Costa Rica

Croatia

Cyprus

Czech Republic

D

Denmark

Dominica

Dominican Republic

E

Ecuador

El Salvador

Estonia

F

Fiji

Finland

France

G

Georgia

Germany

Greece

Grenada

Guatemala

H

Honduras

Hong Kong

Hungary

I

Iceland

India

Ireland

Israel

Italy

J

Jamaica

Japan

K

Kazakhstan

Korea

Kosovo

Republic of Kyrgyzstan

L

Latvia

Lesotho

Liberia

Liechtenstein

Lithuania

Luxembourg

M

Macao (China)

Macedonia (FYR of)

Malawi

Malta

Marshall Islands

Mauritius

Mexico

Monaco

Mongolia

Montenegro

Morocco

N

Namibia

Netherlands

New Zealand

Nicaragua

Niue

Norway

O

Oman

P

Panama

Paraguay

Peru

The Philippines

Poland

Portugal

R

Republic of Moldova

Romania

Russian Federation

S

Saint Kitts and Nevis

Saint Lucia

Saint Vincent and the Grenadines

Samoa

San Marino

Sao Tome and Principe

Serbia

Seychelles

Singapore

Slovakia

Slovenia

South Africa

Spain

Suriname

Swaziland

Sweden

Switzerland

T

Tajikistan

The former Yugoslav Republic of Macedonia

Tonga

Trinidad and Tobago

Tunisia

Turkey

U

Ukraine

United Kingdom of Great Britain and Northern Ireland (UK)

Uruguay

United States of America (USA)

Uzbekistan

V

Vanuatu

Venezuela

So we hope that through this blog, we have given you a clear thought about MEA apostille attestation.

Where Can I get Apostille done on my Duplicate Documents ? 

You can contact us for document apostille services. 

The MEA has approved us to provide the service of an apostille. The MEA apostille the documents through its outsource apostille and attestation agencies like us. We have been helping people to get their documents apostilled for many years. So you can count on us for document apostille services

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